Deadline for cancellation of either party, after which the cancelling party may be subjected to a penalty or forfeiture of deposit.Īfter providing the required information, this Agreement is printed out and signed by both parties and then kept on file by both parties for the duration of the Agreement as well as for a reasonable period of time thereafter.Amount of compensation or the service fees the event planner will receive, including compensation for business-related expenditures as applicable,.An option to require a deposit from the client to secure the event planning services,.The event planning services provided, such as hosting, marketing, booking the venue, service providers or vendors, catering, and an option to add details for vendors.Description of the event that will be planned, including the date, time, and venue location if those details have already been established,.Relevant identifying information for both the event planner and the client,.This agreement provides and covers all of the necessary and important information for an individual or company that provides event planning services to enter into a business relationship with a client, including the following details: On the other hand, if an event organizer is looking for sponsors for an event for purposes of advertising or brand awareness, an Event Sponsorship Agreement should be used. If the parties want to enter into an agreement to secure the venue for an event, an Event Venue Rental Agreement should be used. If the parties want to use an agreement with a general purpose, then a Services Agreement should be used. It must be noted that this agreement is a specific kind of service agreement with the purpose of providing event planning services where the event planner acts independently and without having an employer-employee relationship between him and the client. This agreement also serves as a means for both the event planner and the client to define the extent of their business relationship, clarify the nature of the event that will be held, and establish the specific details relevant to the event planning services to be provided. The services provided by the event planner may also depend on whether it is a virtual event or an event held face-to-face. Event planning services can include a variety of services such as booking a venue for the event, engagement of different service providers, and other related services. Or if there is damage to the venue, the indemnity clause will have the venue hold the client responsible.An Event Planner Agreement serves as a contractual arrangement between two parties, wherein a person or company, called the event planner, who specializes in the planning, organization, and management of events such as weddings, exhibits or conferences agrees to provide these event planning services to a client. For example, if an attendee is injured, they won’t be legally qualified to sue your company. It secures you from getting sued because of negligence by the client.
These scenarios are unlikely, but you should include this clause in your contract to stay protected.Īn indemnity Clause is important to protect you from liability. Another clause your contract should contain is one for terminations due to a situation out of your control, like weather or a pandemic. The contract should additionally include provisions for the client like reimbursing the initial deposit and referring them to a different third-party planner. The clause should include in what situations your company can back out of the event. It is necessary to include clauses for cancellation by your part. It is equally beneficial to state that the client will be responsible for any event costs that came up before they decided to cancel. The contract should include that the initial deposit is non-refundable in the event of cancellation from the client. The contract should additionally include a clause that says that no event planning will be done until the initial deposit is put forth.Ĭancellation terms should be established in the contract to protect from the monetary losses from work that has already been done. The contract should include a due date for the initial deposit.
It is typical for there to be an initial deposit, and then the rest of the money is paid after the completion of the event.
It is crucial to establish when your client will pay for your company. There are a few necessary clauses to include in your contracts like the Payment Terms, Cancellation Terms, and Indemnity Clause. This contract assists your company to prevent monetary losses. A contract legally binds your client to your company. A critical piece of event planning is developing the initial contract that your client will enter into.